Secretary – Maintenance Department

About the role

The Maintenance Secretary provides essential clerical support to the Director of Maintenance while coordinating routine activities within the maintenance department. This position operates with minimal supervision and ensures smooth administrative flow.

Key responsibilities

• Organize and conduct routine work activities of the maintenance department.
• Provide clerical services to the Director of Maintenance, including correspondence and filing.
• Enter and maintain data, develop spreadsheets and simple databases.
• Prioritize workflow to meet multiple departmental needs and handle complex administrative tasks.

Required profile

• High school diploma or GED.
• Three years of secretarial experience, preferably in a public‑education environment.
• Strong organizational, communication and interpersonal abilities.

Required skills

• Proficient keyboarding and data‑entry.
• Word processing and file‑maintenance.
• Basic bookkeeping principles.
• Ability to create and manage spreadsheets and databases.